EmailMeFormvsGravity Forms

Overview

EmailMeForm vs Gravity Forms is a real buying decision when you need forms for a small business website, but the two products fit different operating models. EmailMeForm is hosted form software: you create forms in its web app, collect entries, and use its account-level limits. Gravity Forms is a WordPress plugin: it lives inside your WordPress site and makes the most sense when WordPress is already your publishing or client-delivery stack.

For a solopreneur, consultant, or small agency, the deciding question is ownership. If you want the fastest hosted setup with no WordPress dependency, EmailMeForm is easier to start. If you already use WordPress and want forms to sit inside your site with add-ons, payment connections, conditional logic, and client-site control, Gravity Forms is the stronger long-term choice.

Gravity Forms also has the clearer affiliate and ecosystem upside for Stackforge readers: it is a mature WordPress product with a public license model and a large add-on library. EmailMeForm is still useful, especially for teams that want compliance-oriented hosted forms, but it is less compelling when the buyer already controls a WordPress site.

The comparison is not about which product has more checkboxes. It is about whether the form should be part of your website infrastructure or a separate hosted service. That choice affects handoff, client access, data exports, styling, and how much technical surface area you own.

Feature Comparison

Area	EmailMeForm	Gravity Forms
Product type	Hosted form builder	WordPress form builder plugin
Best fit	Non-technical users who want hosted forms	WordPress users, freelancers, agencies
Free option	Free account with 100 entries/month	No free license listed on the official pricing page
Entry plan	Plus at $9.95/month monthly or $8.25/month yearly	Basic at $59/year
Higher tiers	Pro and Premium add users, entries, security, support	Pro and Elite unlock more sites, support, and add-ons

EmailMeForm is appealing when the buyer wants forms outside of a CMS decision. Its free plan gives unlimited forms but only 100 entries per month, which is enough for testing contact forms, lead forms, or simple surveys. Paid plans expand entry limits: Plus lists 2,000 entries/month and 2 users, while Pro lists 10,000 entries/month and 10 users. It also emphasizes SSL, anti-spam protection, exports, file uploads, form logic, and compliance-oriented options on higher plans.

Gravity Forms is not the quickest hosted option because it assumes WordPress. That extra requirement is also its advantage. A freelancer can install it on a client site, keep form data and styling inside WordPress, and choose add-ons as the workflow grows. Gravity Forms' official pricing separates Basic, Pro, and Elite licenses, with Pro and Elite unlocking broader add-on access and more serious client-site use.

If you are building a standalone landing page and do not want WordPress, EmailMeForm is cleaner. If forms are part of a WordPress business site, membership site, course site, or lead-generation funnel, Gravity Forms usually gives more control.

Pricing Comparison

EmailMeForm has a free plan at $0/month. Its public form-builder pricing lists Plus at $9.95/month on monthly billing or $8.25/month on yearly billing, Pro at $19.95/month or $16.66/month yearly, and Premium at $39.95/month or $33.33/month yearly. The important practical limit is entries: the free plan lists 100 entries/month, Plus lists 2,000 entries/month, and Pro lists 10,000 entries/month.

Gravity Forms pricing is annual. Its official pricing page lists Basic at $59/year, Pro at $159/year, and Elite at $259/year. That makes Gravity Forms look cheaper than EmailMeForm over a full year if you already run WordPress, but it is not a complete site stack by itself. You still need WordPress hosting, theme/design work, and any extra services your forms connect to.

The budget decision is simple: EmailMeForm is a SaaS subscription for form hosting; Gravity Forms is a WordPress license. EmailMeForm can be cheaper to test because it has a free plan. Gravity Forms can be cheaper and more flexible for a working WordPress business because the license is annual and the form builder stays inside the site.

For client work, also consider billing friction. A monthly hosted form account may be easier for a non-technical client to understand, but an annual WordPress plugin license may be easier for an agency to standardize across projects. Neither model is automatically better; the better model is the one you can maintain without surprise renewals or awkward client handoffs.

Best For

Choose EmailMeForm if:

• You do not use WordPress and want a hosted form builder.
• You need a free form account for light testing or low-volume contact forms.
• Entry limits and user counts are more important than WordPress ownership.
• Compliance features, file uploads, and hosted reporting matter more than plugin control.

Choose Gravity Forms if:

• Your site already runs on WordPress.
• You build client sites and want a repeatable form plugin.
• You need add-ons for payments, CRM, email marketing, surveys, or automation.
• You prefer annual licensing over another monthly SaaS bill.

Avoid EmailMeForm if your main website is already WordPress and you want form styling, logic, and integrations managed inside the site. Avoid Gravity Forms if you do not want to maintain WordPress or install plugins.

Verdict

Winner: Gravity Forms

Gravity Forms is the better pick for most Stackforge readers in this pair because the highest-intent buyer is usually a freelancer, consultant, or small business owner building on WordPress. It gives more ownership, a stronger WordPress ecosystem, and annual pricing that can be easier to justify once the site is live.

EmailMeForm is still a good hosted choice for quick forms, especially when the free plan is enough or when WordPress is not part of the stack. But if forms are part of a serious website workflow rather than a standalone collection tool, Gravity Forms is the one to test first.